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PDGA Tournament Manager Help: Official Hole Scoring

Official Hole Scoring (beta)

The official hole scoring feature serves as an official digital scorecard for events. It works similarly as the unofficial hole scoring feature but is intended to be used only by players as a replacement for the traditional paper scorecard. Currently, official scoring can only be enabled by PDGA staff. After reviewing the requirements, please contact [email protected] to request official hole scoring for your event. 

Here are some features the official scoring app provides in addition to the standard hole scoring features.

  • Provides a method for players to confirm and digitally submit the card.
  • Round scores are automatically recorded so you don't have to verify scores at the end of each round.
  • The results page is automatically updated as players submit their scores.
  • The app can record notes on any hole for any player to help store information about provisionals, rule violations, etc.

Create Hole Scoring Access Code

  1. In Tournament Manager, click on Setup in the menu.
  2. Set an access code in the Hole Scoring section. The access code can be a combination of 3 or more letters and numbers and it is NOT case sensitive. It's best to keep the access code short and easy to remember so that players can get logged in quickly.
  3. Click the "Update" button. The message "Tournament scoring access code updated" will appear at the top of the page.

Assign Individual Hole Pars

  1. All scores default to par, so the pars for each individual hole must be assigned to the course layouts.
  2. In Tournament Manager, click on Setup in the menu at the top of the page.
  3. In the "Course Layouts" section at the bottom of the Setup page, click "Edit" next to any Course that has been set up.
  4. Notice that instead of simply asking for a course description and total course par, the par for each individual hole must be assigned.
  5. All hole pars will be set to 3 by default. Update any hole that has a par other than 3.
  6. When all hole pars have been updated, click the "Update" button. A message indicating that the changes were successful will be displayed.
  7. Return to the Setup page and repeat this process for each of the courses listed.

Additional Hole Information

  1. In addition to par, the app can display length, tee and target location, and notes for each hole if this information is provided.
  2. In Tournament Manager, click on Setup in the menu at the top of the page.
  3. In the "Course Layouts" section at the bottom of the Setup page, click "Edit" next to any Course that has been set up.
  4. In the "Layout Details" section at the bottom, enter length, tee, target or notes for each hole.
  5. When done entering hole information, click the "Update" button. A message indicating that the changes were successful will be displayed.
  6. Return to the Setup page and repeat this process for each of the courses listed.

Hole Scoring Setup and Scorekeeping with the PDGA Tournament Scoring App

  1. Have a player on a card open any browser on their mobile device and go to www.pdga.com/score. The player will be prompted to enter the Access Code and press the Submit button.
  2. The player will need to search for their name. The player can search by typing in part of their name or PDGA Number. Once their name appears, they select it and confirm. This person is now the “scorekeeper”.
    1. For tournaments, all players must be entered into the tournament manager in order for the player to appear in the list.
    2. For leagues, there is a self-registration option if the player's name cannot be found. The player will need to click the "Register new player" text and fill out the small registration form. Once submitted, the player will be registered and logged in as the "scorekeeper".
  3. The player will be prompted to select the round.
  4. The scoring screen will load with the name of the player. If tee times have been assigned, then the players with matching times will also appear. The default starting hole is hole 1, so be sure to remind the player to choose the correct starting hole if for some reason hole 1 is not where the group is starting (e.g. shotgun start).
  5. Scores for each player will be automatically defaulted to whatever the par is for the hole that is being scored. The player can use the plus or minus buttons to add or remove strokes. When all players have the correct scores, clicking Save & Continue will upload the scores and the page will automatically reload on the hole that follows.
  6. The teeing order is indicated by a number presented to the left of each player's name.

Switching Between Edit and Card View

The official scoring app provides an edit and a card view. The edit view is primarily used to record scores, notes and add players. The card view provides an overall view of the round scores for each hole. Links to switch between these views are located above the hole navigation. Players can switch between the view in several ways.

  • From the edit view, selecting the “card” tab will display the card view
  • From the card view, selecting the “edit” tab will display the edit view
  • From the card view, clicking on a score or the hole number will show the edit view for the appropriate hole

Adding Players to the Group

The player who has signed in as the scorekeeper can add players to the card. However, they can only add players that are listed in the Players section in the tournament manager and must be assigned to the same layout.

  1. Click the add player icon located directly below the list of players.
  2. Type name or PDGA Number of the player in the search box to locate a player.
    1. For tournaments, all players must be entered into the tournament manager in order for the player to appear in the list.
    2. For leagues, there is a self-registration option if the player's name cannot be found. The player will need to click the "Register new player" text and fill out the small registration form. Once submitted, the player will be automatically added to the group.
  3. Select the player and confirm.

Players are displayed using their first initial with last name. If two players share the same last name and first initial, the scorekeeper will need to determine which name belongs to which player. To help identify the player, the scorekeeper can click any player name to view the full name with PDGA number.

If the scorekeeper adds a player to their group and that player is already on another card, they will be removed from the other card. The card who is "losing" that player should receive a notification about the removal and will notice the removal.

Removing a Player from the Group (Leagues Only)

The scorekeeper also has the ability to remove a player from their card.

  1. Click the remove player icon located next to the add player icon.
  2. Select the minus icon next to the player's name that should be removed and press confirm.

Recording Hole Notes

The scorekeeper has the ability to record notes about provisionals, violation warnings, etc. on a hole for any player.

  1. Select the icon directly to the right of the player’s name
  2. Type a note in the text field and save.

The note icon will be filled in with grey if the player has any notes for that hole. Also, a list of notes for each player will be displayed on the card view.

In the Tournament Manager, these notes can be viewed under the “Scores” > “Player Notes” section next to the player’s score.

Confirming Scores When Round is Finished

Once all players in the group has finished recording all the scores for the round, the app will switch to the card view and the group will be prompted to confirm their scores. This confirmation process acts as a type of "card submission" after the round. Players should be aware that this step is required once a round is completed.

The confirmation process works as follows.

  1. Click the player's name
  2. The player will need to type their last name or PDGA Number
  3. Review the total score and press “Confirm”

After the entire card has confirmed scores, all the results without hole notes are automatically saved to the tournament manager. If issues arrise when scores are submitted a "Retry" feature is available. This is helpful if players are in areas with limit network connectivity. Players can move to a location with better reception and retry submitting the scores.

If a player has hole notes, the director will need to review the notes and manually enter the round score.

Once the scores are confirmed, players are no longer able to edit any scores for this round.

Player Help Information

The official scoring app provides a help link in the header. This header contains the directors name and the event phone number. If the event phone number is not availabe, the director's phone number will be used instead.

Network Requirements

The score keeping segment of the official scoring app is designed to record scores and function with limited internet connectivity. The primary functions that require an internet connection is when the scorekeeper first logs in, adds or removes players and submits scores. If there are issues submitting scores due to connectivity, a "Retry" button will display so the players have the opportunity to find better service and try to resubmit scores.

If scorekeeper records scores in areas of the course with limited internet access, scores will still save to their device but will not show on live scoring. However, when internet connectivity resumes, the app will attempt to save any scores that were previous not updated.

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