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Competition Manual for Disc Golf Events


Event Policy

  1. Players MUST email or phone their withdrawals to the Tournament Director only at the contact information posted for the tournament. Discussions with persons other than the Tournament Director, including other tournament staff, shall not be considered official.
  2. Players who have paid MORE than a nominal waitlist fee of $10 to be on an event’s waitlist who do not get into the event, or who officially request to withdraw from the waitlist prior to the event’s published closure of registration and waitlist replacements (within one week is recommended), will receive a 100% cash refund minus the $10 waitlist fee. Waitlist players who ONLY paid a nominal non-refundable waitlist fee of $10 will not receive a refund.
  3. Players who officially request to withdraw from an event at least 30 days before the start of the event will receive a 100% cash refund (minus up to a $10 handling fee).
  4. Players who officially request to withdraw from an event 15 to 29 days before the start of the event will receive a 100% cash refund minus up to a $10 handling fee ONLY if their spot in the tournament is filled through either the waitlist or a walk-up entry (if offered). If the player’s spot is NOT filled, the TD has the choice to provide EITHER a 50% cash refund OR just the player’s pack the player would have received if they had attended (minus the cost of shipping). In the case of a player in a Pro division for an event without a Pro player pack worth at least 25% of the Entry Fee, the TD will provide the 50% cash refund.
  5. Players who officially request to withdraw from an event within 14 days of the start of the event and prior to the event’s published closure of registration and waitlist replacements (within one week is recommended) will receive a 100% cash refund minus up to a $10 handling fee ONLY if their spot in the tournament is filled through either the waitlist or a walk-up entry (if offered). If the player’s spot is NOT filled, the TD has the choice to provide EITHER a 25% cash refund OR just the player’s pack they would have received if they had attended (minus the cost of shipping). In the case of a player in a Pro division for an event without a Pro player pack worth at least 25% of the Entry Fee, the TD will provide the 25% cash refund.
  6. Players who do NOT officially request to withdraw from a registered spot playing in the event prior to the published closure of registration and waitlist replacements and don’t play (aka a no-show), forfeit their entry fee and do NOT receive a refund or player’s pack. (This does NOT apply to a waitlist player; see 1.03.B above.)
  7. Tournament Directors for Major, National Tour, and A-Tier events may petition the Tour Manager to change the timeline for items C, D, and E.
  8. If granted, the policy must be clearly published with all registration materials.
  9. If a TD vacates an offered division due to a lack of registered players for the division (see 2.01.K), any player for that division that does not wish to move to a different division that they are eligible for, will be provided a full refund.
  10. Temporary Amendment for PDGA events sanctioned as of 3/12/2020:
    1. This amendment temporarily replaces the policy for withdrawals from Amateur divisions taking place 30 days or more from the event that would normally be governed by 1.03.C.  All other withdrawals (e.g., withdrawals from Professional divisions or withdrawals from Amateur divisions less than 30 days from the event) are governed by the applicable provisions of 1.03, above.
    2. This amendment also serves as policy for event cancellations during its effective dates.
    3. Players who officially request to withdraw from an event 30 or more days before the start of the event will be entitled to a 100% cash refund minus up to a $10 handling fee ONLY if their spot in the tournament is filled through either the waitlist or a walk-up entry (if offered).  If the player’s spot is NOT filled, the TD may, at their discretion, either provide a cash refund OR exercise the appropriate option listed in 1.03.J.4 or 1.03.J.5, below, depending on the value of the player pack as compared to the entry fee.
    4. For an event where the amateur player pack retail value is equal to or exceeds 100% of the entry fee, the TD has the option to provide that player pack to the player in lieu of a cash refund. This is an option to the TD and not a requirement. If actual shipping costs are more than $10 per package, and would cause the TD to incur a total combined cost for the player pack and shipping that exceeds the player’s entry fee, the TD will have the option to charge those shipping costs to the players.
    5. For an event where the player pack retail value is less than 100% of the entry fee, the TD has the option to ship the player pack to the player while providing a cash refund for the remaining balance of the entry fee.  For example, if a tournament entry fee is $50 and the player pack value is $25, the player would be entitled to a $25 cash refund plus the $25 players pack.  If actual shipping costs are more than $10 per package, the Tournament Director will have the option to deduct the shipping cost from the cash portion of the player’s refund and should shipping costs cause the TD to incur a total combined cost for the player pack and shipping that exceeds the player’s entry fee, the TD will have the option to charge those shipping costs to the players.

Note: It is highly recommended that high-capacity events do NOT include personalized items within their player packs due to the complexity that creates for withdrawals and refunds. Personalized items should only be offered as merchandise for purchase during registration for a separate non-refundable fee that is not part of the tournament entry fee.