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2019 PDGA National Tour Media Policy

2019 PDGA National Tour Media Policy

Last updated: Friday, January 18, 2019 - 14:44

Last updated: January 18th, 2019

The purpose of this policy is to provide a clear and concise set of rules and regulations regarding media coverage of PDGA National Tour events. The policy outlines the chain of command in place and the specific roles and tasks that the PDGA, the local organizing committee, and the media teams have for PDGA National Tour events.

PDGA National Tour Events Media Usage Rights

Prior to hosting a PDGA National Tour event, the local organizing committee must sign and complete the PDGA National Tour Agreement. All video, audio, and photographic rights of the event are retained by the PDGA and local organizing committee. Use of any sounds or images derived from the event must be authorized by written consent of the PDGA.

Any approved onsite media consents to share their videography or photography with PDGA Media (PDGA) and local organizing committee (LOC) for promotional purposes.

PDGA National Tour Events Media Ownership

Videographers and photographers retain ownership of any images or moving pictures captured at PDGA Major and National Tour events, unless otherwise contractually negotiated. Any resale or commercial use of images or moving pictures must be authorized by written consent of PDGA and LOC.

Media Classification

Videography and photography at PDGA National Tour events are classified into two categories: promotional and commercial.

Promotional Media

Promotional media includes, but is not limited to:

  • Shot-by-shot round coverage videos that include all players on a card and are published by
    • an independent company unaffiliated with a disc golf equipment manufacturer/retailer; these productions may include advertising from disc golf equipment manufacturers/retailers
    • a company affiliated with the LOC or LOC’s presenting sponsor
  • Lifestyle productions that are published by an independent company unaffiliated with a disc golf equipment manufacturer/retailer
  • Independent news media outlets, including podcasts, unaffiliated with a disc golf equipment manufacturer/retailer
  • Independent photographers unaffiliated with a disc golf manufacturer/retailer
  • Personal social media accounts of players, spectators, tournament staff, or employees of disc golf equipment manufacturers/retailers

All promotional media producers requesting inside the ropes access to sanctioned competition or to tournament grounds for pre- or post-round content production may do so via the PDGA Media Credentials Application.

Commercial Media

Commercial media includes, but is not limited to:

  • Videography and photography captured or distributed by a disc golf equipment manufacturer/retailer
  • Videography and photography that is captured by an independent contractor with the intent to be sold
  • Disc golf manufacturer/retailer social media accounts

Commercial media producers are required to request access from LOCs and may be subject to a fee or additional guidelines not outlined in this policy.

PDGA National Tour Media Responsibilities

PDGA and LOC Shared Responsibilities

PDGA and LOC will work together to plan and organize the onsite media for all PDGA National Tour events, keeping an open line of communication concerning media credential requests, approvals, and denials.

PDGA and LOCs or presenting sponsors will work together to ensure that, at a minimum, both the MPO and FPO feature and lead cards will be covered by a promotional round coverage video producer in a next-day, post-produced format for all PDGA National Tour events. If additional cards are approved for video coverage, assignments should be distributed as follows (subject to change based on field size):

  1. MPO1, FPO1, MPO2
  2. MPO1, FPO1, MPO2, FPO2, MPO3

Any promotional round coverage video scenarios beyond those dictated above, including opening round feature cards, shall be handled on a case-by-case basis.

Live-streaming promotional round coverage is not mandated at PDGA National Tour events. If a live-streaming promotional video producer is approved to attend, that producer is expected to adhere to the Promotional Round Coverage Video Producer Responsibilities section below. Covered cards will be addressed on a case-by-case basis.

PDGA Responsibilities

PDGA will approve promotional media credential requests and facilitate the assignment of cards to promotional round coverage video producers. PDGA will also facilitate the assignment, composition, and waiver request process for opening round feature cards.

PDGA will monitor and enforce promotional round coverage video producers’ adherence to the Promotional Round Coverage Video Producer Responsibilities outlined below. Violation of said policies may result in removal from the list of PDGA-approved promotional round coverage video producers.

PDGA will contract a professional photographer to cover MPO and FPO feature/lead cards and capture photographs of course assets and spectator galleries throughout the event. LOC will be granted use of these photos for promotional purposes.

LOC Responsibilities

In agreeing to host a PDGA National Tour event, the LOC is granted the right of first refusal to sponsor promotional round coverage videos. The LOC may assign this right to a presenting sponsor.

If the LOC or presenting sponsor waive their rights to sponsoring promotional round coverage videos, it is understood that promotional round coverage video producers may acquire sponsorship independent of the LOC or presenting sponsor.

Because of this right of first refusal, approved promotional round coverage video producers will not be restricted from covering the event, even if their eventual sponsors or advertisers conflict with those of the LOC or presenting sponsor.

Promotional Round Coverage Video Producer Responsibilities

Approved promotional round coverage video producers agree to seek sponsorship from the LOC or the LOC’s presenting sponsor first. 

In exchange for being granted the right to film PDGA National Tour events, all promotional video filmed or live-streamed during a PDGA National Tour event must meet the following criteria:

Minimum Quality Standards

At a minimum, promotional round coverage of PDGA National Tour events must include:

  • Two cameras
  • Flyover hole previews (where FAA regulations allow)
  • 720p resolution
  • Professional scoring and leaderboard graphics

Introduction

The following information should be displayed in some way during the introduction for both post-production and live-streaming video:

  • Event name, as listed on the PDGA.com event page*
  • Location
  • PDGA logo
  • PDGA tier
  • Course name*
  • Player names*
  • Event logo
  • Event presenting sponsor logo

*must also be announced by commentators

PDGA and LOC Promotional Material

All promotional round coverage video producers granted filming rights to PDGA National Tour events are required to include the following:

  • One 15-second LOC or presenting sponsor commercial (or agreed upon equivalent) only in situations where the right of first refusal has been waived. This must appear in the front nine video any time before players tee off on hole 9
  • One 15-second PDGA commercial (or agreed upon equivalent) in the back nine video any time before players tee off on hole 18

The PDGA will provide video production teams with official digital renderings of the PDGA logo, event logo, and event presenting sponsor logos, as well as commercials.

All live-streaming promotional round coverage video producers granted filming rights to PDGA National Tour events are required to include the following:

  • Two LOC or presenting sponsor commercials for every hour of live-streamed video coverage
  • One PDGA commercial for every hour of live-streamed video coverage
  • A PDGA logo and event logo must appear on screen at all times

Usage Rights/Content Sharing

In exchange for being granted the right to film PDGA National Tour events, all video production teams on site grant rights to the PDGA for use of video on social media or in additional non-commercial, promotional productions.

Video producers will be required to share all requested footage from each round before departing tournament central each day.

Approved Promotional Round Coverage Video Producers for PDGA National Tour Events

Last updated: 12-13-2018

The following video production teams are approved to request credentials for PDGA National Tour events:

  • Central Coast Disc Golf
  • Epic DG Films
  • Gatekeeper Media
  • Jomez Productions
  • Par Save Productions
  • SmashboxxTV
  • The Disc Golf Guy
  • The SpinTV
  • SM Disc Golf Productions

Producers wishing to be added to the Approved Promotional Round Coverage Video Producers list may apply using the PDGA Media Credentials Application.

Promotional Photographer Responsibilities

In exchange for being granted the right to photograph PDGA National Tour events, promotional photographers agree to the following:

  • PDGA may request two photos per day of competition for use on PDGA website or social media channels, in DiscGolfer Magazine, or by the LOC for event promotion purposes. Photographers will be credited by name, with appropriate links attached.

Photographers working for credentialed independent news media (newspapers, websites, magazines, etc.) are exempt from this policy upon verification of credentials by PDGA.

Independent Print/Online Media Responsibilities

All print and online media (newspapers, websites, magazines, podcasts, etc.) planning to attend PDGA Major and PDGA National Tour events must sign and complete the PDGA Media Credentials Application or request approval from the PDGA Communications Manager. If approved, print media individual(s) will be granted the same "inside the ropes" access as all other approved media. Upon request, print and online media outlets will be provided event photography from the event’s contracted photographer.

Media outlets shall not interview players until after their scorecards have been turned in.

Player Responsibilities

By registering for a PDGA National Tour event, players consent to allow their image or likeness to be used by the PDGA, LOC, and approved media outlets before, during, and after the event. Players shall not request that their likeness or images be withheld from approved video productions or photographs during the event. Exception: Players selected for a first round featured grouping (via the composition of a champions card, by the results of a fan vote, or some other method of card composition for media purposes) may opt out of video coverage for the opening round of play.

Players at PDGA National Tour events shall be available to all media outlets on site except during or within 15 minutes of their tee time and during their round.

Players shall be available for in-person media requests for up to 30 minutes after their scorecards are turned in.

Required Media Credentials

Media credential requests must be submitted at least 30 days prior to an event’s official start date. These credentials allow those that are approved “inside the ropes” access before, during, and after the competition. All parties inside the ropes without media credentials (excluding players and caddies) will be directed to leave the area either by tournament staff or PDGA representatives.

In cases where no roped-off area exists, the LOC and onsite PDGA staff will work to ensure that the approved media outlets are not being interfered with by non-credentialed members of the gallery.

Members of approved media outlets will be able to pick up their media passes from the LOC  or PDGA representatives at player check-in or tournament central. The passes must be displayed in some manner at all times during the event, visible to the LOC, the PDGA, other media entities, and the gallery.

The PDGA Media Credentials Application includes terms of engagement that must be read and agreed to prior to submitting the form.

Unauthorized Media Outlets

Promotional and commercial media outlets who do not communicate with the PDGA and LOC per the guidelines in this policy will not be allowed to attend. If unauthorized media teams show up to an event unannounced, the PDGA or LOC reserve the right to restrict these teams from the property.

Any questions or concerns related to the above policies shall be directed to the PDGA Communications Manager.