I'm just about to sumbit the sanctioning agreement for three upcoming C tiers that are being used to raise funds for the Oregon Series Finale Tournament (Willamette Open). The Tour Standards page says that I'm required to payout at least 85% of the money in the purse...but I have an issue with the math in my case:

25.00 entry fee
5.00 to fundraiser
2.00 pdga
2.00 tournament supplies (scorecards, tee signs, park fees)
1.00 ace
15.00 left for payout.

15/25 is only 60% of the purse, but since this is a fundraiser and I'm working with relatively small numbers am I still expected to reach 85%? I would have to put $21.25 of the entry fee into payout, after pdga fees leaves me only $1.75 to raise funds (not to mention pay for the cost of running the tourney out of my own pocket). Is this reasonable? Or would the pdga have a problem with my initial break out of funds? Perhaps I'll set the entry fee to 20.00 and require a five dollar donation to the fundraiser in order to play...sounds lame but may have to be done.

Whats the PDGA's stance on the matter?

if you call the "fundraiser fee" a "series fee" you can take that out- the $2 pdga fee and $1 ace pool can come out too. that leaves you paying 15/17 which is 88%.

I think "series fees" are expected to be paid out at a series final, to those who qualify. The PDGA and Ace pool fees can definitely be taken out though. That lets you donate $3.15 per entry to the fundraiser. If you can work out a way to take the other $1.85 from merch profits, you're golden.

I think there's a loophole though... I'm pretty sure you can charge the $5 *outside* of the "entry fee" as long as you're upfront about it and the PDGA won't mind. i'd send an email to the competition director and be 100% sure.

I'm just about to sumbit the sanctioning agreement for three upcoming C tiers that are being used to raise funds for the Oregon Series Finale Tournament (Willamette Open). The Tour Standards page says that I'm required to payout at least 85% of the money in the purse...but I have an issue with the math in my case:

25.00 entry fee
5.00 to fundraiser
2.00 pdga
2.00 tournament supplies (scorecards, tee signs, park fees)
1.00 ace
15.00 left for payout.

15/25 is only 60% of the purse, but since this is a fundraiser and I'm working with relatively small numbers am I still expected to reach 85%? I would have to put $21.25 of the entry fee into payout, after pdga fees leaves me only $1.75 to raise funds (not to mention pay for the cost of running the tourney out of my own pocket). Is this reasonable? Or would the pdga have a problem with my initial break out of funds? Perhaps I'll set the entry fee to 20.00 and require a five dollar donation to the fundraiser in order to play...sounds lame but may have to be done.

Whats the PDGA's stance on the matter?


The Ace and PDGA fees don't factor in in the first place, I believe. So you're looking at more like 15 out of 22 dollars which is 68%. So thats a little closer...

If it's a fundraiser why sanction it? Or, if you think sanctioning is important, then make it an Am divisions only event so there's more available for payout and meet the guidelines. Now that pro players up to 969 rating can play Am, there are not that many pros who wouldn't be able to play. Maybe they would actually help run the event.

If it's a fundraiser why sanction it? Or, if you think sanctioning is important, then make it an Am divisions only event so there's more available for payout and meet the guidelines. Now that pro players up to 969 rating can play Am, there are not that many pros who wouldn't be able to play. Maybe they would actually help run the event.



I sanction my charity event every year. By sanctioning it I can do a few things that I couldn't do if it wasn't sanctioned.

1. I can get more people there. People don't travel for non-sanctioned stuff, typically. I take 5 dollars from every entry.The 25 dollar fee (for the endowment program) to sanction it is very quickly made up in 5 dollar deductions simply b/c there are usually about 10 - 20 people who come simply b/c it is sanctioned. This is 50 - 100 dollars minus 25 that I wouldn't have had the event not been sanctioned. Also, the PDGA donates the 2 dollar player fee, so I take that out (since you normally would) and call it a donation from the PDGA, which, it basically is.

2. I can charge a higher entry fee b/c it is sanctioned.

I also donate all the profit I make off the amateurs I donate to the charity.

You don't lose money on the pros b/c you are donating no added cash. I raised like 2000 this year doing it this way.

The 85% rule is after you take out all fees. It looks like you have $10 in fees. So, you are paying out 100%. At least that is how I fill out my TD reports. I was curious why other TDs do not consider there expense as part of the other fees or am I doing something wrong?

Ok... my question is this... if it's a fund raiser, why don't you sanction this tournament under the new endowment program that the PDGA offers? This program allows you to collect the $2 fee and any $10 Non-PDGA member fees and put that toward your charity. The only caveat is you will need to match that amount.

We are running a C Tier under this program in Jacksonville this week on the 6th and 7th of June. We have worked hard and done some fund raising on our own. We already have 109 registered players and have collected a little over $1100 for our charity event. We have more then $1500 added cash to the PRO's and the AM's will pay out at 200%.

Yep...that's right, we are running a C Tier event with A tier Payouts!. We have 5 board members and a few volunteers on our Tournament committee that are doing a bang up job getting sponsors and working hard.

I know if our club ( only 18 months old ) can do it... anyone can!

Let me know if you need any advice.

it's a fundraiser- not a charity event.

...endowment program that the PDGA offers? This program allows you to collect the $2 fee and any $10 Non-PDGA member fees and put that toward your charity. The only caveat is you will need to match that amount.



You are only responsible to match the $2 PDGA player fee, correct? From what I read in the Endowment Program Details, the $10 non-current member fee is waived or may be charged by the TD and donated to the event charity. Being that the $10 can be waived, can one charge $5 instead?

I would say no, at least not in a way that makes it look like the PDGA is charging $5 for non-members. That would lead to a lot of confusion and "well at this tournament...." kind of stuff.

You could just tack on a $5 donation from everyone as part of the entry fee.

That's a good idea. Now, how should I handle the ace pot if nobody hits one? How about donating that $$ to the charity? Ring-of-Fire? Any ideas?

If it is not hit, most players would prefer to see it paidout. Give everyone a chance at CTP on a basket even your rec/novice players have a chance at. My $0.02 worth.

I like that idea. Thanks!

That used to be pretty standard, If there was no Ace during play, it would be played off by CTP and split to the top three at 50-30-20.

http://www.pdga.com/documents/2008/CompetitionEndowmentProgramDetails.pdf

You can also use the CE program for developmental events and the PDGA will waive fees. Read form listed above.